How to Reconnect a Printer to Wi-Fi: A Complete Guide for All Models

Moving to a new apartment, changing your ISP, or even a simple router update—and suddenly your printer stops printing wirelessly. It's a familiar situation: the device persistently demands to "connect to the network," even though everything worked perfectly before. The problem is not with the printer. — it simply “remembered” the old Wi-Fi parameters and cannot automatically reconnect to the new access point.

In this article we will look at how reconnect the printer to Wi-Fi using examples of popular brands (HP, Canon, Epson, Brother), avoiding common errors. You'll learn how to reset network settings, where to find the correct network password, and what to do if the printer doesn't recognize the new network. You'll also learn why it's sometimes easier to use a USB cable for initial setup, even if the device is wireless.

Spoiler: 80% of the time, the problem can be solved in 5 minutes if you know the steps. But there are some pitfalls, for example, printers with a WPS button Connect differently than touchscreen models. We've covered all scenarios, including cases where the router operates in dual-band mode (2.4 GHz + 5 GHz) and the printer doesn't want to see the 5 GHz network.

📊 Which printer are you trying to connect?
HP
Canon
Epson
Brother
Xerox
Another brand

1. Preparation: What you need to do before connecting your printer to a new Wi-Fi network

Before messing with your printer settings, make sure the problem is with the printer itself and not the network. Check the basics:

  • 📶 The router is turned on and distributes Wi-Fi (check the indicators on the case).
  • 🔑 You know the exact password for the network (sometimes it differs from what is written on the router sticker).
  • 📱 Other devices (smartphone, laptop) connect to this network without problems.
  • 🔌 The printer is plugged into a power outlet and does not flash any errors (for example, Network error or No Wi-Fi).

If the printer was previously connected to a different network, its settings may have been saved. In this case, you will need to reset the network settings. — more on this in the next section. In the meantime, check to see if the printer's indicator light is on. Wi-Fi yellow or red. This indicates that the device cannot connect to the saved network.

Important for dual-band router owners: Many printers (especially budget models) work only in the 2.4 GHz rangeIf your router distributes two networks with the same name (for example, MyWiFi And MyWiFi_5G), the printer may not see the 5 GHz network. The solution is to temporarily disable 5 GHz in the router settings or connect to the 2.4 GHz network.

2. Resetting the printer's network settings: when and how to do it

If the printer was previously connected to a different Wi-Fi network, its settings may have been saved. In this case, the device will automatically attempt to connect to the old access point—and, of course, will fail. Reset network settings solves this problem.

Reset methods depend on the printer model:

  • 🖨️ Reset button on the case: press and hold the button Wi-Fi or Reset (usually 5-10 seconds) until the indicator starts flashing. On some models HP And Canon there is a separate button for this Wireless Reset.
  • 📄 Through the printer menu: go to Settings → Network → Reset Wi-Fi settings (path may differ).
  • 💻 Via software on a PC: If the printer is connected via USB, use the manufacturer's utility (for example, HP Smart or Epson Software) to reset.

On printers Brother Wi-Fi reset is performed by holding the button Go (or Secure) for 1 minute - until all indicators go out and light up again. After the reset, the printer will return to factory network settings and will be ready to connect again.

What should I do if the printer does not turn on after resetting?

If after resetting the printer does not respond to buttons or does not turn on, try:

1. Unplug it for 30 seconds, then plug it back in.

2. Check if there is any paper stuck inside (even a small piece can block the mechanism).

3. Make sure you are using the original power supply (poor quality chargers can cause malfunctions).

If the problem persists, the reset may have been performed incorrectly or a firmware reflash may be required.

After the reset, the printer should start broadcasting its own Wi-Fi network (usually with a name like DIRECT-xx-HP OfficeJet Pro 9015 or CANON-IJ-xxxx). This is a temporary network for setup—you need to connect to it from your smartphone or computer to configure the new network settings.

3. Step-by-step instructions: how to connect a printer to a new Wi-Fi network

Now let's move on to the connection itself. Universal algorithm (fits most models):

  1. Turn on the printer and wait until it boots up (the indicators will stop flashing).
  2. Activate Wi-Fi setup mode:
    • On printers with a screen: Go to Settings → Network → Wi-Fi Setup.
    • On models without a screen: hold the button Wi-Fi (or WPS) until the indicator blinks.
  3. Connect to the printer's temporary network:
    • On your smartphone/laptop, find the network with the printer name (for example, DIRECT-xx-CANON MG3600).
    • Connect to it. A password is usually not required or is provided on the printer's sticker.
  • Run the setup wizard:
    • Open your browser and enter the printer's IP address (usually 192.168.223.1 or 192.168.0.1).
    • Or use official software (eg. HP Smart, Epson iPrint).
    • Select your Wi-Fi network from the list and enter the password.
    • Wait for confirmation (the printer will reboot and connect to the new network).

      • If the printer supports WPS technology, you can simplify the process:

      1. Click the button WPS on the router (usually it blinks for 2 minutes).
      2. During this time, press and hold the button WPS (or Wi-Fi) on the printer.
      3. Wait until the Wi-Fi light on the printer turns green.

    Make sure your router is turned on and distributing Wi-Fi|Check that your printer is not connected to the old network (reset settings if necessary)|Have your Wi-Fi password ready (it may be different from the default)|If your printer has a screen, make sure it is not locked (no error messages)|Make sure the printer and router are within range of each other (no more than 5-7 meters)-->

    On some models Epson And Canon After connecting to the temporary network, you need to open the browser and enter the address http://printersetup — this will redirect you to the setup page. If the page doesn't open, make sure the device is connected to the printer's network and not your home Wi-Fi.

    4. Features of connecting printers of different brands

    While the general principles of Wi-Fi setup are the same, each manufacturer has its own nuances. Let's take a closer look.

    Brand Connection Features Typical mistakes
    HP
    • Use the utility HP Smart (available for Windows, macOS, Android, iOS).
    • Many models support auto-tuning — just connect the printer via USB, and it will prompt you to set up Wi-Fi.
    • Error Wi-Fi Direct is not available — Check if Wi-Fi is enabled on the printer.
    • When connecting via HP Smart HP account registration may be required.
    Canon
    • For models of the series PIXMA use Canon PRINT or IJ Start.
    • When connecting to a temporary printer network, the password is often the same as the PIN on the sticker.
    • Error Failed to connect to the network — try entering the password manually instead of scanning the QR code.
    • Printers Canon may not see encrypted networks WPA3 - switch the router to WPA2.
    Epson
    • Use Epson iPrint or web interface at http://epsonnetsetup.
    • Many models require firmware updates before connecting to a new network.
    • Error Unable to find printer - Check that the printer and device are connected to the same network.
    • Printers Epson may "freeze" when connecting to networks with long names (more than 16 characters).
    Brother
    • To configure, use Brother iPrint&Scan or enter the printer's IP address in your browser.
    • Models with a button WPS connect in 2 clicks (see instructions above).
    • Error Failed to obtain IP address — check the DHCP settings on the router.
    • When connecting to networks with a hidden SSID, you will have to enter the network name manually.

    For printer owners Xerox And Kyocera: These devices often require manual entry of the IP address and subnet mask. If you are unsure of the settings, use the [unclear] mode. DHCP (automatic IP acquisition) in the printer menu.

    5. Common mistakes and how to avoid them

    Even if you follow the instructions correctly, you may encounter problems. Here are the most common errors and their solutions:

    • 🔴 The printer doesn't see the Wi-Fi network.:
      • Check that the router is operating within range 2.4 GHz (many printers do not support 5 GHz).
      • Make sure the network is not hidden (check this box in your router settings) Enable SSID broadcast).
      • Restart your router and printer.
    • 🔴 Authentication error (incorrect password):
      • Check the case of the characters in your password (e.g. Password And password - different passwords).
      • If the password contains special characters (!@#$), try to temporarily change it to a simple one (for example, 12345678).
    • 🔴 The printer connects but does not print.:
      • Check if the printer drivers are installed on your computer.
      • Make sure your printer is selected as the default device in your print preferences.
      • Restart the PC Printing Service (Win + R → services.msc → Print Spooler).
    • 🔴 The Wi-Fi indicator blinks but does not stay on.:
      • This means the printer is trying to connect but can't. Check if your router is blocking the new device (some models have this feature). Connection control).
      • Try connecting to a different network (for example, from your phone in hotspot mode).

    If the printer is connected to the network, but the computer does not see it, check:

    • Do the printer and PC have the same connection (both must be on the same network).
    • Is your firewall blocking the connection to the printer (temporarily disable it to check).
    • Are the latest drivers installed (download them from the manufacturer's official website).
    ⚠️ Attention: If you use guest network On the router, the printer may not connect due to access restrictions. Guest networks often block communication between devices (for example, printing from a computer). Connect the printer to the main network.

    6. Alternative connection methods if Wi-Fi doesn't work

    If all attempts to connect your printer to Wi-Fi have failed, don't despair. There are several alternative methods:

    • 🖥️ USB connection:
      • Modern printers can be connected to a computer via USB, and then the shared printer can be made available to other devices on the network.
      • On Windows: Control Panel → Devices and Printers → Right-click on the printer → Printer properties → Sharing → Check "Shared".
    • 📱 Cloud Printing:
      • Services like Google Cloud Print (for older models) or HP ePrint allow you to send documents to print via email.
      • Cons: Requires the printer to be connected to the Internet (even if it is not on your network).
    • 🔌 Using a Wi-Fi Direct adapter:
      • Some printers (eg Canon SELPHY) support direct printing from a smartphone without a router.
      • Activated in the printer menu (Settings → Wi-Fi Direct).
    • 🌐 Connecting via Ethernet:
      • If the printer has a port LAN, connect it to the router with a cable. This is more reliable than Wi-Fi, but less convenient.

      • For office printers (eg Xerox WorkCentre or Kyocera TaskAlfa) is often used direct connection to the network via cableThis eliminates Wi-Fi issues, but requires a free port on the router or switch.

      If nothing helps, check if the IP settings on the printer are correct. To do this:

      1. Print it out Network report (usually on the menu Settings → Reports → Network Configuration).
      2. Check the IP address assigned to your printer. If it starts with 169.254.x.x, this means that the printer does not receive an address from the router.
      3. Manually set a static IP in the printer settings (for example, 192.168.1.100, if the router has an address 192.168.1.1).

      7. How to check that the printer is successfully connected to Wi-Fi

      After setup, it is important to ensure that the printer is actually connected to the network and ready to use. Check the following:

      • 🟢 Wi-Fi indicator on the printer it lights up green or blue (not blinking).
      • 📄 Print a test page:
        • On the printer: Settings → Service → Test Print.
        • From your computer: send any document to print (for example, a blank one) Word).
      • 🌐 Check the printer's IP address:
        • Print the network report (see previous section).
        • Or check the list of connected devices in the router settings (usually in the section DHCP or Local area network).
      • 💻 Make sure the printer is visible on the network:
        • On Windows: Control Panel → Devices and Printers.
        • On macOS: System Preferences → Printers & Scanners.

      If the printer is connected, but printing is delayed or interrupted, check:

      • Wi-Fi signal quality (the printer should be no further than 5–7 meters from the router).
      • Is there any interference from other devices (microwaves, cordless phones).
      • Is the router overloaded? (Disconnect unnecessary devices from the network.)

      For advanced usersIf your printer periodically disconnects from the network, try assigning a static IP address based on its MAC address in your router settings. This will prevent the IP address from changing when you reboot the router.

      ⚠️ Attention: If after connecting the printer prints "blank" pages or the document is printed in hieroglyphs, check printer driver on your computer. Download the latest version from the manufacturer's official website and reinstall it.

      8. Additional tips for stable printer operation via Wi-Fi

      To avoid problems in the future, follow these guidelines:

      • 🔄 Update your printer firmware regularly:
        • Manufacturers release updates that fix connection errors.
        • Check for updates in your printer software or on the official website.
      • 📡 Optimize the placement of your router and printer:
        • Avoid obstacles (walls, metal objects) between the router and the printer.
        • If the signal is weak, use Wi-Fi repeater or Mesh system.
      • 🔒 Use a strong Wi-Fi password:
        • A complex password (with numbers, symbols, and capital letters) will protect your network from unauthorized access.
        • But avoid very long passwords (more than 20 characters) - some printers do not support them.
      • 🖨️ Set up a backup USB connection:
        • Even if the printer is wireless, connect it once via USB and install the drivers.
        • This will help you quickly restore printing if Wi-Fi is temporarily unavailable.

      If you frequently move or change Wi-Fi networks, consider purchasing a printer that supports it. mobile printing (for example, through Apple AirPrint or Mopria). Such devices are easier to reconnect and are less likely to lose connection to the network.

      For offices: If you have multiple printers, use managed switch and connect them via cable. This is more reliable than Wi-Fi and simplifies administration.

      Frequently Asked Questions (FAQ)

      ❓ Why doesn't my printer see my Wi-Fi network, even though other devices are connected?

      Most likely your printer does not support the range 5 GHz, and the router is configured to operate only in this range. Solution:

      1. Go to your router settings (usually at 192.168.1.1 or 192.168.0.1).
      2. Turn on the mode 2.4 GHz (or set to mixed mode 2.4 + 5 GHz).
      3. Restart your router and try connecting the printer again.

      Also check if the network is hidden (this option must be enabled in the router settings) Broadcast SSID).

      ❓ Is it possible to connect a printer to Wi-Fi without a computer?

      Yes, most modern printers support Wi-Fi setup directly from the control panel or via a mobile app. For example:

      • On printers with a screen: Go to Settings → Network → Wi-Fi Setup and select your network.
      • On models without a screen: use WPS button (press it on the router, then on the printer).
      • Via the app: Download the manufacturer's official software (e.g. HP Smart, Canon PRINT) and follow the instructions.

      If your printer does not have a screen and does not support WPS, temporarily connect it to your computer via USB for initial setup.

      ❓ The printer is connected to Wi-Fi, but the computer can't see it. What should I do?

      The problem may be with your network settings or drivers. Check the following:

      1. Make sure the printer and computer are on the same network. (Print the network report on a printer and compare the IP addresses).
      2. Reinstall the printer driver:
        • Uninstall the current driver via Control Panel → Devices and Printers.
        • Download the latest version from the manufacturer's website and install it.
      3. Check your firewall settings:
        • Temporarily disable Windows Firewall and antivirus software.
        • Add the printer to the firewall exceptions.
    • Use the printer's IP address to connect:
      • Find out the printer's IP (print a network report).
      • On your computer, add the printer manually by entering its IP address.

      If the problem persists, try connecting the printer to your computer via USB and making it a network printer (shared printer).

      • How do I reset my printer's Wi-Fi settings if there's no screen?

      On printers without a display, resetting is performed using buttons. Instructions vary by model:

      • HP: hold the button Wi-Fi and the button Cancel (or Back) simultaneously for 10-15 seconds until the indicators start flashing.
      • Canon: hold the button Stop/Reset (red) until the indicator flashes Wi-Fi.
      • Epson: hold the button Information (or i) and the button Down arrow simultaneously for 5-7 seconds.
      • Brother: hold the button

    • 📖 Read also

    How to connect the Canon MP495 to a Wi-Fi router: instructions Detailed instructions for setting up the Canon MP495 wireless printer. How to connect to Wi-Fi via W How to Connect an HP Printer to a Laptop via Wi-Fi: A Step-by-Step Guide Detailed instructions for connecting an HP printer to a laptop wirelessly via Wi-Fi. Driver setup Canon PIXMA G3415: Wi-Fi connection to a router and PC Detailed instructions: how to connect the Canon PIXMA G3415 to a Wi-Fi router and computer. Wireless setup Epson L355: How to Connect Wi-Fi in 5 Minutes – Step-by-Step Instructions Having trouble setting up Wi-Fi on your Epson L355 printer? We'll explore all the connection methods, troubleshoot errors, and How to Connect a Canon Printer to Wi-Fi: Step-by-Step Instructions (2026) A detailed guide on how to wirelessly connect Canon printers (MG, G, PIXMA) to a computer via How to Connect the Canon TS5040 to Wi-Fi: Step-by-Step Instructions A detailed guide on connecting the Canon TS5040 printer to a computer via Wi-Fi. Setting up the drive