Connecting a Xerox printer to Wi-Fi via phone: complete instructions with photos and tips

Wireless printer connection Xerox Connecting to your home or office Wi-Fi network via your smartphone is a convenient way to save time and avoid unnecessary cables. Many users encounter difficulties during initial setup, especially if they don't have a computer handy. In fact, modern models Xerox WorkCentre, Phaser or VersaLink support easy synchronization with smartphones Android And iOS via proprietary applications or standard protocols.

In this article, we'll walk you through every step of the process, from preparing your equipment to troubleshooting common issues. You'll learn how to connect your printer to Wi-Fi via your phone. Xerox Without a computer, what applications are needed, and what to do if the device isn't visible on the network. We'll also pay special attention to security settings—this is important for preventing unauthorized access to printing tasks.

If your printer was manufactured before 2018, check its specifications to see if it has a Wi-Fi module—some budget models from those days only support wired connections. For the rest, the process will take no more than 10 minutes.

Which Xerox printers support phone connectivity?

Not all devices Xerox Can be configured via smartphone. Here are the key compatibility criteria:

• 📱 Models with Wi-Fi Direct: Xerox WorkCentre 6515, VersaLink C405, Phaser 6510 — support direct connection to the phone without a router.
• 🌐 Models with WPS support: Xerox B210, WorkCentre 3335 — you can connect using the WPS button on the router (if it has one).
• 📲 Models with NFC: Xerox AltaLink C8130 — allow synchronization with one touch of a smartphone (requires an NFC module in the phone).
• ⚠️ Obsolete models: Xerox Phaser 3020, WorkCentre 3045 — often require connection via USB or a computer.

To accurately determine the capabilities of your printer, look for a sticker on its body indicating Wi-Fi Certified or check the technical specifications on the website Xerox by model. If the device menu has an item Wireless Setup or Network Settings - it can be configured via phone.

Preparing for connection: what you need to check in advance

Before you begin setup, make sure all prerequisites are met. This will eliminate most errors:

The printer is turned on and in standby mode (the error indicator is not blinking)

The phone is connected to the same Wi-Fi network to which the printer will be connected.

The phone has a proprietary Xerox app installed (see next section)

The router supports Wi-Fi 4 (802.11n) or later.

VPN and power saving modes are disabled on the phone-->

Please pay special attention to router settings. If the network is used hidden SSID (the network name is not broadcast), the printer will not be able to detect it. In this case, temporarily make the network visible or enter the details manually. Also, check that the router is not enabled. client isolation mode (Client Isolation) - it blocks the interaction of devices on the local network.

If the printer was previously connected to a different network, reset its network settings. To do this:

1. Press and hold the button Wi-Fi (or Menu) on the printer panel for 5–10 seconds.
2. In the menu, select Settings → Network → Reset Network.
3. Confirm the reset (usually with the button) OK or Start).

⚠️ AttentionAfter resetting, the printer will lose all saved connections, including wired (Ethernet). If you have an office device with multiple users, consult your network administrator about this step.

Installing and configuring the Xerox smartphone app

Branded application Xerox® Print Service Plugin (For Android) or Xerox Mobile Link (For iOS) significantly simplifies the connection process. It automatically detects printers on the local network and offers step-by-step setup. Download it from the official stores:

• 📱 Android: Xerox Print Service Plugin (requires Android 8.0+).
• 🍎 iOS: Xerox Mobile Link (requires iOS 12+).

After installation:

1. Open the app and allow access to local network And storage (to download drivers).
2. Turn on Bluetooth on the phone - it is needed for the initial detection of the printer.
3. Select from the menu Add a printer → Search the network.
4. If the printer is not found, click Add manually and enter it IP address (You can find it on the printer display in the section Network Settings).

For models with Wi-Fi Direct (For example, Xerox VersaLink C405) an option will appear in the application Direct ConnectionSelect it, and your phone will connect to the printer as a separate access point. After that, you can transfer the settings to your primary Wi-Fi network.

Step-by-step instructions: connecting a Xerox printer to Wi-Fi via your phone

Let's look at a universal setup method for most models. If your printer supports NFC or WPS, skip steps 3-5 and use alternative methods (described below).

1. Activate Wi-Fi mode on the printer:

   Click the button Wi-Fi on the control panel or go to Menu → Network → Wireless Setup → Enable Wireless.

2. Run a network search on the printer:

   In the printer menu, select Wireless Setup → Search for NetworkWait until the list of available networks appears.

3. Select your Wi-Fi network:

   Find your network name in the list (SSID) and press OKIf there is no network, check if it is hidden. SSID in the router settings.

4. Enter your Wi-Fi password:

   Use the printer's on-screen keyboard or (if supported) enter the password through the app on your phone. For complex passwords, the latter option is more convenient.

5. Confirm connection:

   The printer will save the settings and reboot. A message will appear on the screen. Connected or Ready.

6. Check the connection:

   Print a test page (Menu → Reports → Network Configuration) - it should display IP address printer on your network.

If the printer supports WPS, alternative method:

1. Click the button WPS on the router (usually it blinks for 2 minutes).
2. On the printer, select Menu → Network → WPS Setup → Push Button Method.
3. Wait for synchronization (up to 2 minutes).

What should I do if my printer won't connect via WPS?

If your router doesn't support WPS or the button doesn't work, use the PIN method:

1. On the printer, select WPS Setup → PIN Method.

2. Enter the 8-digit PIN code from the printer screen in the router’s web interface (WPS section).

3. Confirm the connection.

Solving common connection problems

Even with proper setup, errors can still occur. Here are the most common ones and how to fix them:

If your printer connects but disconnects intermittently, check your settings. sleep mode on the device itself. In the menu Settings → Power Save set value Never or increase the timeout to 30 minutes.

⚠️ Attention: Some models Xerox (For example, WorkCentre 3345) require a firmware update for stable operation with modern routers. Check the firmware update in the menu. Settings → Device → Firmware Update.

How to print from your phone to a Xerox printer after connecting

Once your printer is successfully set up with Wi-Fi, you can print documents and photos directly from your phone. Here's how:

• 📄 Printing documents:
  1. Open the file (PDF, Word, Excel) in the appropriate application.
  2. Click Share → Print.
  3. Select your printer Xerox from the list.
  4. Adjust the settings (number of copies, orientation, color) and click Seal.

🖼️ Printing photos:

Use the app Google Photos (Android) or Photo (iOS) Select a photo and tap More → Print and specify the printer.

🌐 Printing web pages:

In your browser (Chrome, Safari), open the menu and select Seal. In the printer settings, specify Xerox [model].

For convenience, install the print widget on the home screen of your phone (Android) or add the printer to Control Center (iOS) This will speed up access to the feature.

Security: How to Secure Your Xerox Printer on a Wi-Fi Network

A Wi-Fi-connected printer can become a weak point in your network. Follow these guidelines to prevent unauthorized access:

• 🔒 Change the default administrator password:

  By default, many printers Xerox have a password 1111 or admin. Set a new one in the menu Settings → Security → Admin Password.

• 🛡️ Disable unnecessary protocols:

  In the printer network settings (Network → Protocols) leave only IPv4 And SNMP (if you do not use special monitoring software).

• 📡 Configure MAC address filtering:

  On your router, allow connections only for the MAC address of your printer (you can find it in Network Configuration on the printer).

• 🔄 Update your firmware:

  Check the menu regularly for updates Settings → Device → Firmware UpdateThey close vulnerabilities.

Important: If the printer is used in an office environment, please disable this feature. Guest Printing in the security settings. It allows printing to any device on the network without authentication.

FAQ: Answers to frequently asked questions

Is it possible to connect an old Xerox printer to Wi-Fi via a phone if it doesn't have a screen?

Yes, but it will be required USB cable and an adapter OTG for your phone. Connect the printer to your smartphone, then in the app Xerox Print Service select an option USB Connection and transfer the Wi-Fi settings. This method works for models without a display, for example, Xerox Phaser 3020.

My Xerox printer is connected to Wi-Fi, but my phone can't see it. What should I do?

Check:

1. The phone and printer are connected to one network (not to the guest and main one at the same time).
2. It's disabled on the router. AP Isolation (client isolation).
3. The protocol is enabled in the printer settings. mDNS or Bonjour (for detection on local network).

If the problem persists, enter IP address printer manually in the application.

How do I reset the network settings on a Xerox printer if I forgot the password?

Do it hard reset:

1. Turn off the printer.
2. Press and hold the button Menu (or Go) and turn on the power.
3. Hold the button for 10-15 seconds until all indicators flash.
4. In the reset menu, select Reset Network.

⚠️ This will delete all saved connections, including wired ones.

Is it possible to connect a Xerox printer to Wi-Fi without an app?
Yes, through printer web interface:
1. Find IP address printer (print Network Configuration).
2. Enter this IP into the address bar of the browser on your phone.
3. Log in (the default login and password are usually admin/1111).
4. Go to the section Network → Wireless and configure the connection manually.

Why does my Xerox printer print blank pages when sending from my phone?

The cause is format incompatibility. Solutions:

• Try saving the document in PDF and print it.
• In the print settings, select Draft instead of High quality.
• Update the printer driver in the application Xerox Print Service.