Many users face difficulties when it comes to integrating office equipment into a modern wireless environment, and the model Xerox WorkCentre B205 is no exception. This compact, multifunctional device requires precise network settings, as it often lacks a touchscreen for easily selecting networks from a list. Proper configuration will allow you to print documents from any device within range of the router.
The connection process may seem complicated at first glance, but if you follow the steps, it only takes a few minutes. The key point The key here is knowing your Wi-Fi network password and accessing the MFP's control panel. We'll cover all the details, including working with drivers and static IP addresses.
Before you begin, make sure your device is Xerox B205 Powered on and ready to use. Also, check that your wireless router is functioning properly and is distributing internet to other devices. This is a basic requirement, without which further steps are pointless.
Equipment preparation and compatibility testing
The first step is to physically prepare the equipment. Make sure the MFP is plugged in and located within a strong signal range. The distance to the router should not exceed reasonable limits, especially if there are load-bearing walls or metal structures between them that could block the signal.
It is important to understand that the series Xerox B205 supports safety standards WPA2 And WPA3, which is a modern requirement for corporate networks. If your router is configured to use only older encryption protocols or, conversely, experimental standards, conflicts may arise.
⚠️ Important: Make sure your router does not use the Client Isolation feature, as this will prevent your computer from seeing the printer on the network, even if they are connected to the same access point.
Check for driver availability. Although operating systems often detect the device automatically, for full scanning and tray management functionality, it's best to download the full software package from the manufacturer's official website. This will ensure stable operation of all device components.
- 📶 Make sure your router is broadcasting in the 2.4 GHz range, as older printer models may not be able to see 5 GHz networks.
- 🔌 Check for paper jams and toner in the cartridge before starting setup.
- 💻 Prepare a computer or laptop that is already connected to the same Wi-Fi network to which you plan to add the printer.
Sometimes users forget about a simple factor: if MAC address filtering is enabled on the router, the new device simply won't receive an IP address. In this case, you need to find out the printer's MAC address in advance (usually printed on a sticker on the back or in the configuration report) and add it to the router's whitelist.
Resetting the Xerox Printer Network Settings
If the device was previously used on a different network or the settings were reset, we recommend performing a reset. This will clear old profiles and allow you to start the configuration from scratch. To do this, click the button on the control panel. Menu or a button with a gear icon.
Using the navigation arrows, go to the section Administration or Device SettingsDepending on the firmware version, the path may differ slightly, but the logic remains the same. Find the item related to network or connection.
In the network settings menu, select the option Reset TCP/IP or Network resetThe system will ask you to confirm the action. Click OK or YesAfter this, the printer will reboot the network module, and the Wi-Fi indicators may start flashing, signaling the initialization process.
Why do you need to reset the settings?
A reset is necessary if the printer has "remembered" an incorrect password or a static IP address that conflicts with the current network. It also helps if the device stops responding after changing the router.
After the network module reboots, the device is ready to accept new commands. Check the wireless indicator: it should be solid or blink slowly, waiting for a connection. If the indicator doesn't light, the wireless module may be disabled by software.
Using WPS for a quick connection
The fastest way to connect Xerox WorkCentre B205 with a router - technology WPS (Wi-Fi Protected Setup). It allows you to transfer the password automatically, without having to manually enter it using the navigation buttons, which significantly speeds up the process.
Click the button WPS On the body of your wireless router. It's usually located on the back, near the LAN ports, or on the front panel. Hold it down for 2-3 seconds until the WPS indicator on the router starts blinking.
Immediately after this, go to the printer. On the control panel, press the wireless button or go to the network menu and select the option WPSThe device will begin searching for a signal. An automatic connection should occur within two minutes.
A successful connection will be confirmed by a steady Wi-Fi indicator on the MFP panel. If the indicator is rapidly blinking, data is being transferred. If it's red or not lit at all, the connection attempt was unsuccessful, and you should try the manual entry method.
- 🚀 The WPS method saves time and eliminates errors when entering a complex password.
- ⏱️ The interval between pressing the button on the router and activating the function on the printer should not exceed 2 minutes.
- 🔒 WPS only works if this feature is not disabled in the router's security settings.
It's worth noting that some corporate networks may block WPS for security reasons. In this case, automatic connection will not work, and you'll have to manually configure the SSID and password through the device's menu.
Manual Wi-Fi setup via the control panel
If the automatic method doesn't work, you'll have to enter the network details manually. This is a more labor-intensive process, as it requires navigating the menu using the arrow keys. Click the button Menu on the printer control panel.
Go to the section Net or Wireless. Select an item Setting up Wi-Fi or Setup WizardThe printer will begin searching for available networks. In the list that appears, find your network name (SSID). If the network is hidden, select the option Enter manually.
The hardest part is entering the password. Use the arrow keys. Up/Down to select characters and the button OK To confirm, enter your Wi-Fi password. Be careful with case, as the system is case-sensitive. Case Sensitive.
⚠️ Note: When entering your password, characters may not appear on the screen or may be hidden by asterisks. Keep a close eye on the character counter to avoid missing a character.
After entering the password, click OK to apply the settings. The printer will attempt to obtain an IP address from the router's DHCP server. If the password is correct, the wireless indicator will turn green, and the printer will print a configuration report.
☑️ Manual connection check
If a connection error occurs, check whether the router is blocking the device. Sometimes rebooting both devices helps: first turn off the router, then the printer. Turn on the router, wait until it fully boots up, and only then turn on the printer.
Installing drivers and software on your computer
After successfully connecting the printer to the network, you need to install the drivers on your computer so that the operating system can correctly interact with the device. Download the full driver package for your model. Xerox WorkCentre B205 from the official support site.
Run the installer. During the installation process, the program will prompt you to select a connection type. Select the option Network connection or WirelessThe installer will automatically start searching for the printer on the local network.
If the search is successful, you'll see your printer model listed. Select it and continue the installation. The driver will configure the necessary ports, usually TCP/IP port with the corresponding IP address of the device.
| Parameter | Description | Default value |
|---|---|---|
| Protocol | Network protocol type | TCP/IP |
| Port | Network port number | 9100 |
| IP Address | The device's network address | Dynamic (DHCP) |
| Device name | Network printer name | Xerox B205 + MAC |
In rare cases, the automatic search may fail to find the device. In this case, select the "Printer not listed" option and enter the IP address manually. This address can be found by printing a configuration report on the printer itself (usually via a key combination or through the reports menu).
Diagnostics and troubleshooting
Even with proper setup, problems may still occur. If the computer doesn't see the printer even though the Wi-Fi indicator is on, check your firewall. Your antivirus or Windows' built-in firewall may be blocking network device detection.
A common problem is a changing IP address. If the router assigns a new address to the printer, but the old one is still registered in the system, printing will fail. The solution is to set up address reservation (Static DHCP) in the router, binding the printer's MAC address to a specific IP address.
It is also worth checking the protocol version SMBIf you're trying to set up scanning to email or a folder, older protocol versions may be disabled in modern operating systems like Windows 10/11, requiring a printer firmware update.
- 🛑 Check if the Windows print queue status is set to "Offline".
- 🔄 Restart the Print Spooler service on your computer.
- 📡 Make sure your computer and printer are on the same subnet (e.g. 192.168.1.X).
⚠️ Note: Firmware and driver interfaces are subject to update. If menu items differ from those described, look for similar names or refer to the user manual for your specific software version.
If all else fails, perform a full reset of the printer's network settings and repeat the connection process. Sometimes a cache of errors can interfere with the network module's operation.
Why doesn't my Xerox B205 printer see my Wi-Fi network?
This could be due to several reasons: the router is operating in the 5 GHz band (the printer only supports 2.4 GHz), MAC address filtering is enabled, or the network name (SSID) is hidden. Also, check if the password contains too many characters for the printer to process.
How to find the IP address of the Xerox B205 printer?
Press the menu button on the printer control panel, navigate to the "Reports" or "Information" section, and select "Print Configuration Report." The current IP address will be listed in the Network section on the printed page.
Is it possible to connect Xerox B205 via Wi-Fi Direct?
The B205 model may not support Wi-Fi Direct without an additional adapter. Check your device's specifications. If you don't have an adapter, you can only connect via infrastructure mode (via a router).
What to do if the red Wi-Fi light is on?
A red light indicates a connection error. Try resetting your network settings, verifying the correct password, and making sure your router isn't blocking new devices. Also, check the signal strength where the printer is installed.