How to connect an HP DeskJet 2620 printer to a laptop via Wi-Fi

Modern office equipment is no longer bulky and requires complex installation. Model HP DeskJet 2620 This compact, multifunctional device easily integrates into your home network. Its wireless connection eliminates unnecessary cables, allowing you to print documents and photos from any laptop within range of the router.

The setup process may seem complicated only at first glance. In fact, the manufacturer has provided several connection scenarios: via a standard home Wi-Fi network, using Wi-Fi Direct or even via a temporary USB connection for initial configuration.

In this article, we'll walk you through all the preparation and setup steps. You'll learn how to properly reset network settings, where to download the latest drivers, and how to avoid common errors users encounter when first starting the device.

Preparatory stage before setting up a wireless network

Before beginning software configuration, ensure the hardware is physically ready. The device must be unpacked, and all protective tape and orange locks inside the carriage must be removed. This is critical, as carriage locks can cause mechanical damage during initial power-up.

Make sure your laptop and router are working properly. For a stable connection, it's best to keep the laptop in the same room as the printer during the pairing process. Also, check the laptop's battery level or connect it to the network to ensure that interruptions in the process don't disrupt the driver installation.

⚠️ Attention: If the printer was previously connected to a different Wi-Fi network, you need to reset the network settings. To do this, press and hold the wireless button and the cancel button (the cross) simultaneously for 3 seconds until the power light flashes.

You'll need to know your wireless network name (SSID) and password. Passwords are often case-sensitive, so check your keyboard layout. If you're using a corporate network with web-based authentication, connecting may be impossible without the help of a system administrator.

WPS method: the fastest way to connect

If your wireless router supports the technology WPS (Wi-Fi Protected Setup) setup takes less than a minute. This method transfers network parameters automatically, eliminating the need to manually enter a password. Most modern routers have a physical button labeled as such or a software button in the web interface.

To start the process, press the WPS button on the router. Within two minutes, press and hold the wireless button on the control panel. HP DeskJet 2620 until the power indicator starts blinking. The device will automatically detect the network and attempt to connect.

• 🟢 The wireless indicator is constantly on - the connection is successful.
• 🔵 The indicator is blinking - the process of searching for a network or establishing a connection is in progress.
• 🔴 The indicator is on or flashing slowly - an error has occurred, repeat the procedure.

This option is ideal for those who don't want to fiddle with installation discs or complex menus. However, if the router is old or WPS is disabled in the provider's security settings, you'll have to use the software method on a laptop.

Setup via HP Smart software and drivers

The most reliable way to ensure full device functionality is to use the official software. HP actively promotes the app. HP Smart, which is available in the Microsoft Store for Windows 10 and 11. It automatically finds printers on the network and helps you set them up.

First, download the full driver package from the official support website. When launching the installer, select "Connect a new printer." The program will offer several options: using a USB cable (for temporarily transferring Wi-Fi settings) or searching the web.

If you choose the wireless setup option, the program will ask you to select your network from the list and enter the password. At this point, the printer should be in setup mode (the wireless indicator is blinking). After entering the information, the laptop will transfer the configuration to the device.

After the drivers are installed, the system will assign the device the "Ready" status. You can now print a test page. If the installation was successful, the Wi-Fi indicator on the printer will stop blinking and remain solid blue.

Why do you need a full driver if you have HP Smart?

The full driver package contains additional utilities for calibration, checking ink levels, and advanced scanner settings that may not be available in the basic application.

Using Wi-Fi Direct to print without a router

Function Wi-Fi Direct Allows you to create a direct wireless connection between your laptop and printer, bypassing the router. This is especially useful if your router is temporarily down or you're in a location with limited access to the main network.

To activate this mode, press the Wi-Fi Direct button on the control panel. The printer will begin broadcasting its own signal. On your laptop, a name beginning with "DIRECT-xx-HP DeskJet 2600 series" will appear in the list of available networks.

A password is required to connect. By default, it is located on an information sheet, which can be printed by holding the information (i) button on the printer, or on a sticker under the cartridge compartment cover. It is typically an 8-character combination.

⚠️ Attention: When connecting via Wi-Fi Direct, your laptop may lose internet access because the network adapter switches to a direct connection to the printer. To restore internet access, you'll need to manually switch back to your primary network.

This method is convenient for one-time printing, but for regular use in the office or at home, it is better to set up a connection through the main router so that all devices in the house have access to the printer simultaneously.

Installing drivers via a temporary USB connection

Sometimes the laptop's wireless module fails to detect the printer in setup mode. In such cases, the included USB cable (Type A to B) comes in handy. It's only used during the initial configuration.

Connect the cable to the printer and laptop. Run the driver installer. During the installation, the program will prompt you to switch to a wireless connection. It will automatically transfer the Wi-Fi settings saved in the system to the printer via a USB cable.

Once the wireless indicator on the device turns blue, the installer will prompt you to disconnect the cable. After this, the connection will be maintained exclusively over the air. This method is considered the most stable for complex networks with hidden SSIDs.

• 🔌 Connect the USB cable before starting the driver installation.
• 💻 Follow the on-screen instructions of the installation wizard.
• 📡 Wait for a message about successful transfer of network settings.
• 🚫 Disconnect the cable only after the program prompts you to do so.

Don't worry if the connection is lost after disconnecting the cable. Simply reset the network and try again. Make sure both devices are within range of the router's signal when you transfer the password.

Diagnosing problems and troubleshooting connection errors

Even with the correct steps, malfunctions may occur. Often, the problem lies in the frequency range. Printers of the series 2600, like many IoT devices, only operate within the range 2.4 GHzIf your router only broadcasts a 5 GHz network or the network names are combined, the printer may not see them.

Check your laptop's firewall and antivirus software. Sometimes they block detection of new devices on the network. Try temporarily disabling the protection or adding the printer to the exceptions list. Also, make sure the printing service is enabled on the laptop.

If the wireless indicator is blinking blue, it means the printer is in pairing mode but not connected. If it's blinking slowly, the connection is in progress. A steady light indicates successful connection.

⚠️ Attention: Router interfaces and driver versions are subject to update. If standard methods don't work, check the official documentation on the manufacturer's website, as menu item names may vary.

For deep diagnostics, use the utility HP Print and Scan DoctorIt automatically checks the status of services, the availability of updates, and the correct ports. The program will automatically offer to fix any errors found, making life much easier for the user.

What should I do if my laptop doesn't see the printer after setup?

Check that both devices are connected to the same Wi-Fi network. It's common for the laptop to be connected to a guest network and the printer to the main network. Also, try rebooting the router, printer, and laptop one at a time: first the router, then the printer, and only then the laptop.

Can I connect an HP DeskJet 2620 to a MacBook?

Yes, the device supports AirPrint. No drivers are required. Just make sure your Mac and printer are on the same network and select printing from any app. For advanced scanning options, you can download HP Easy Start.

How to find the IP address of a printer on the network?

Press the Wireless button and the Information (i) button simultaneously. The printer will print a report showing the IP address, such as 192.168.1.45. You can enter this address into a browser to access the device's web interface (EWS).