The transition to the Apple ecosystem often raises questions for users accustomed to Windows drivers. This is especially true for peripherals such as inkjet or laser printers. Setting up a wireless connection is a standard procedure that doesn't require in-depth technical knowledge, but it has its own nuances in macOS.
Unlike a PC, where you often have to search for installation disks, MacBook Air strives for maximum automation. Modern operating systems, such as macOS Sonoma or Sequoia, have an extensive driver base. However, for the process to run smoothly, it's necessary to follow a specific sequence of steps and consider network requirements.
In this article, we'll cover all available connection methods, from native AirPrint technology to manual setup via IP address. You'll learn how to avoid common errors and what to do if your device isn't showing up in the list of available devices. Proper setup will ensure stable operation without the need to reconnect the cable each time.
Equipment preparation and network requirements
Before proceeding with software settings, make sure your printing device is ready for use. Most modern models HP, Canon, Epson And Brother have a built-in Wi-Fi module. If you have an older model, you may need a separate Wi-Fi adapter or a connection via a router that supports USB printing.
A critical requirement is that all devices are on the same subnet. This means that MacBook Air The device and the printer must be connected to the same router. If you have a dual-band router broadcasting both 2.4 GHz and 5 GHz networks, make sure the devices can see each other, although this is usually not a problem with modern routers thanks to Smart Connect technology.
⚠️ Note: If your router is configured with AP Isolation, devices will not be able to "see" each other, even if they are on the same network. To print, you must disable this feature in your router settings.
Also check the signal strength. If the printer is in a distant room or behind thick walls, the connection may be unstable. In such cases, it's best to temporarily move the printer closer to the access point for the initial setup.
AirPrint technology: printing without installing drivers
The easiest and most preferred way for Apple device owners is to use technology AirPrintIt's built into iOS and macOS, allowing you to print documents and photos without installing additional software. The system automatically detects the printer model and downloads the necessary profile.
To check support, simply turn on the printer and wait for it to enter Ready mode. Open any document, for example, in Safari or Pages, and select File → Print. If your device is compatible, it will appear in the list automatically.
The advantages of this method are obvious:
- 🚀 Instant device detection on the local network
- 📦 No need to download and install heavy drivers
- 🔄 Automatic functionality updates via macOS updates
- 📱 Ability to print not only from a MacBook, but also from an iPhone or iPad
However, AirPrint doesn't support all device features. For example, scanning or adjusting paper feed levels may not be available through this protocol. Advanced functionality requires the full manufacturer's software.
Manually adding a printer via IP address
If the automatic search doesn't yield any results, you can add the device manually. This method is especially useful for office MFPs or older models that don't support AirPrint. You'll need to know the printer's IP address, which can be printed from the device's menu or found in the router.
Open System Preferences on your MacBook Air and go to Printers & Scanners. Click Add a printer, scanner, or fax. In the window that opens, switch to the globe (IP) tab and enter the device's IP address.
Example IP address: 192.168.1.45In the Protocol field, select HP Jetdirect – Socket (the most universal option) or AirPrint, if it's available in the list. The system will attempt to connect to the device and determine the model. If the driver isn't found automatically, you'll need to select it from the list or install it separately.
☑️ Check before adding
Installing drivers and additional software
For full functionality, especially if scanning or tray management is required, drivers must be installed. Apple no longer uses the package. CUPS in the public domain so actively, relying on PPD files (PostScript Printer Description), which are downloaded automatically or manually.
Visit your device manufacturer's official website. Find the Support section and enter your printer model. Download the driver specifically for your version of macOS. Don't use generic drivers if there are model-specific ones.
After installing the package, restart your MacBook Air. Then go back to the printer settings. Now, when adding a device, select "Select Software" in the "Use" field and find your model in the list. This will ensure all features work correctly.
| Manufacturer | Name of the utility | Main function | Necessity |
|---|---|---|---|
| HP | HP Easy Start | Full setup and scanning | High |
| Canon | IJ Scan Utility | Scanning documents | Average |
| Epson | Epson Print Admin | Ink monitoring | Low |
| Brother | ControlCenter | Scanner control | Average |
What to do if the driver is not installed?
If installation is blocked by a security message, go to System Preferences → Privacy & Security. At the bottom of the page, you may see a "Allow Anyway" button to run software from an unknown developer.
Diagnostics and troubleshooting
Even with proper settings, problems may still occur. Often, the problem is that the printer goes to sleep and doesn't wake up in time to send a job. Check the power saving settings on the printer itself.
Another common cause is a full print queue. If a document is stuck, open Activity Monitor (Print Queue), find the stuck job, and delete it by clicking the cross. Then try sending the file again.
⚠️ Note: If your printer displays as "Disconnected" or "Not Responding," try rebooting not only your router, but also the printer itself by completely unplugging it from the power outlet for 10-15 seconds.
It's also worth checking the printing service. Open Terminal and enter the command to reset the printing system, but only do this if other methods fail, as this will delete all saved printers.
sudo cupsctl EraseTemporaryFilesSetting up network scanning
Printing is set up, but what about scanning? macOS has a built-in app called Image Capture, which allows you to scan over the network without installing any heavy software. Find it using Spotlight (Cmd+Space).
In the list of devices on the left, select your network printer. If it's not visible, click "Show details" in the device menu. Here you can configure the resolution, file format, and destination folder. For regular scanning, it's convenient to use automation.
Some manufacturers block network scanning for third-party apps. In this case, you'll have to use a proprietary utility, such as HP Smart or Canon IJ Scan, which will poll the device over the network.
Advanced settings and security
In a corporate environment or when using guest Wi-Fi, additional configuration may be required. Protocols AirPrint And IPP use port 631. Make sure the firewall on your router or macOS isn't blocking incoming connections to this port.
To improve security, you can disable the SMB v1 protocol if it's used and switch to more secure versions. It's also recommended to regularly update the printer's firmware via the web interface by entering its IP address in the browser.
If you're using a guest Wi-Fi network, remember that it's often isolated from the main network. The printer must be connected to the same network as the laptop, otherwise they won't be able to exchange data. Some routers have a feature called "Guest network with access to local resources."
How to find the IP address of a printer if there is no screen?
If your printer doesn't have a display, print a network configuration report. This is usually done by holding down the "Wi-Fi" or "Cancel" button for 5-10 seconds. The report will show your current IP address.
Is it possible to connect a printer via USB and share it via Wi-Fi?
Yes, connect the printer via USB to your MacBook Air and enable "Printer Sharing" in System Preferences → General → Sharing. Other computers on the network will be able to print from your Mac, but the Mac itself must be turned on.
Why doesn't my MacBook see the printer, even though my phone does?
The devices are likely connected to different frequencies (2.4 GHz and 5 GHz) with separate networks, or client isolation is enabled. Make sure the MacBook and printer are on the same VLAN.
How to completely remove the old printer driver?
Remove the printer from the list, then in Finder, press Cmd+Shift+G and go to /Library/Printers. Delete the folder with the brand name. Also, clear the cache in /Library/Caches.