Changing internet service providers or installing a new router inevitably requires reconfiguring all your home devices. While computers and smartphones connect to the new access point automatically after entering the password, office peripherals present a more complex challenge. Printers often "remember" the old IP address and network settings, refusing to work in the updated environment without user intervention.
The problem is that the printer can't automatically scan the air for a familiar SSID if it's changed or simply lost its static binding to the old gateway. You'll have to manually initiate a reconnection process to restore access to printing and scanning over the network. This task can be accomplished in a few minutes if you know the correct steps for your model.
In this article, we'll cover all the current methods, from using the WPS button to in-depth configuration via the web interface. We'll cover the nuances for different manufacturers and operating systems so you can quickly get your device back up and running again. The key is to not panic if your familiar shortcut stops responding, but simply follow the reset and re-authorization steps.
Equipment preparation and compatibility testing
Before you get started, you need to make sure your printing device is physically capable of working wirelessly. Many budget models require an external power adapter. Wi-Fi adapter, which looks like a small whistle that plugs into a USB port. Without this module, the printer simply won't detect the wireless network, no matter how hard you try to set it up.
Knowing your new network's settings is also critical. You'll need the exact network name (SSID) and password. Pay attention to case and special characters, as even a single error will result in connection failure. If you're using a dual-band router, be sure to understand the difference between 2.4 GHz and 5 GHz frequencies, as older printer models may not support the current standard.
It's recommended to prepare the printer in advance: turn it on and wait for all internal calibration processes to complete. If the device displays any error indicators or the ink/toner light is flashing, troubleshoot these issues first. The equipment must be in a state of readiness., otherwise it may not enter network setup mode.
- 📶 Find out the exact name of your Wi-Fi network and the password for the new access point.
- 🔌 Make sure your printer is turned on and has paper for a test print.
- 📱 Prepare the computer or smartphone from which the setup will be performed.
- 🔍 Make sure you have a USB cable in case a temporary wired connection is needed.
Resetting the printer's network settings
The most common mistake users make is trying to add a new network over the old one without clearing the device's memory. The printer will persistently try to connect to the previous router, ignoring the new signal. Therefore, the first step should always be a full reset. reset network settings to factory defaults. This will delete saved IP address profiles and encryption keys.
The reset procedure varies depending on whether the device has a display. On models with a display, go to the menu, find the "Network Settings" section, and select "Restore Network Settings." On devices without a display (with buttons only), you typically need to press a key combination, such as the wireless button and the cancel button, for 5-10 seconds until the lights flash.
⚠️ Attention: After resetting the settings, all previously connected computers will lose connection to the printer. You'll need to reinstall drivers or update the print port at each workstation in your office or home.
☑️ Checklist before reset
After a successful reset, the printer's Wi-Fi indicator should begin flashing blue (or orange, depending on the brand), indicating network search mode. The device is now ready to accept new commands and is ready to be introduced to the new router.
Using WPS technology for fast synchronization
The easiest way to connect a printer to a router without entering a password manually is to use technology WPS (Wi-Fi Protected Setup)This method is ideal if you don't want to search for a complex password or if your device's keyboard is difficult to enter characters. The main requirement is that your router supports this feature, which is true for most modern models.
There are two WPS implementation options: push-button and PIN. In the first case, there's a physical button labeled as such on the router. By pressing it, followed by the corresponding button on the printer (or by selecting WPS in the device menu), you initiate the automatic encryption key exchange. The process takes about two minutes, after which the connection indicator lights up solid.
What to do if the WPS button does not work?
Some routers, especially those provided by ISPs, may have the WPS feature disabled by default for security reasons. In this case, try finding the Wireless section in the router's web interface and enabling WPS there. If this doesn't help, try manual setup via USB or the control panel.
If your router doesn't have a physical button, choose the PIN code method. The printer will generate an eight-digit code that you'll need to enter into the router settings via a browser. This is less convenient, but just as reliable. After successful authentication, the printer will automatically obtain an IP address from the new network's DHCP server.
- 🔘 Find the WPS button on your router (often combined with the Wi-Fi power button).
- ⏱️ Press the button on the router and activate WPS on the printer within 2 minutes.
- 💻 Wait until the wireless indicator stops blinking and remains on continuously.
- 🖨️ Print a network configuration report to ensure that you have successfully obtained an IP address.
Manual setup via the printer control panel
For models equipped with a color display and navigation menu, setting up the device through the interface itself is the most reliable method. This method allows you to visually select the desired network from a list and enter the password using the on-screen keyboard. The steps are standard: open the menu, select "Settings," then "Network" or "Wireless."
In the list of available networks that opens, find the name of your new router. If the network is hidden, you'll need to select "Enter the network name manually" and enter the SSID. After selecting the network, the system will prompt you for a password. Be careful when entering the password: use the shift key to enter capital letters and special characters. After confirmation, the printer will attempt to connect.
A successful connection is confirmed by the appearance of an antenna icon or signal strength indicator on the screen. If the connection fails, check if filtering is enabled on your router. MAC addressesIn this case, you'll need to find the printer's MAC address (indicated on the label or in the network report) and add it to the whitelist of allowed devices in the router settings.
After connecting, it's recommended to immediately check the firmware version. Manufacturers frequently release updates that improve compatibility with new Wi-Fi encryption standards, which is especially important for older models operating on modern networks.
Setup via USB cable and installation utility
If wireless methods don't work or seem too complicated, use the "classic" method with a temporary USB connection. This method is guaranteed to work for almost all models. HP, Canon, Epson, and BrotherYou will need a USB Type-B cable (square connector) and an installation disc or a full driver package downloaded from the manufacturer's website.
Run the setup program on a computer connected to the new Wi-Fi network. When prompted for a connection type, select "Wireless" or "Wi-Fi." The program will then prompt you to connect the printer to the computer via a USB cable. At this point, the setup utility will automatically copy the network settings (SSID and password) from the computer to the printer.
After transferring the settings, the program will prompt you to disconnect the USB cable. The printer will automatically reconnect to the router over the air. This method is advantageous because it also immediately installs the necessary drivers and monitoring utilities on your computer, eliminating the need to configure ports separately.
| Manufacturer | Name of the utility | Connection feature |
|---|---|---|
| HP | HP Smart / HP Setup | Requires HP account creation for full functionality |
| Canon | Canon IJ Network Tool | Allows you to change the IP address and port settings manually |
| Epson | EpsonNet Config | A powerful tool for professional network configuration |
| Brother | Brother iPrint&Scan | Automatic search for a device on the local network |
Checking the connection and installing drivers
Once the printer has connected to the new network, you need to make sure your computer can see it. Open "Devices and Printers" in the Windows Control Panel or "Printers & Scanners" in macOS. If the printer shows as "Ready," try sending a test page. If the printer shows as "Disconnected" or "Not Connected," its IP address may have changed.
On the new network, the router assigned the printer a new dynamic IP address. The computer may still be trying to connect to the old address. To fix this, remove the old printer from the list of devices and click "Add Printer." The system will find the device on the network and set the correct port. If the automatic search doesn't help, use printer web interface: Enter your current IP address (you can find it by printing a network report) into your browser's address bar and check your TCP/IP settings.
⚠️ Attention: The interfaces of web control panels and mobile apps are regularly updated by manufacturers. Button locations and menu item names may differ from those described in the instructions. If you can't find the option you need, please refer to the "Help" section on the official website of your model's manufacturer.
For mobile devices (Android and iOS), make sure your smartphone is connected to the same Wi-Fi network as the printer. AirPrint or Mopria usually connects automatically. If this doesn't happen, reinstall the manufacturer's app; it will run an initial diagnostic and detect the printer on the new network segment.
Frequently Asked Questions (FAQ)
The printer can't see my Wi-Fi network, even though the router is working. What's wrong?
Most likely, your printer only supports the 2.4 GHz band, and your router is distributing a 5 GHz network or combining them under a single name. Try temporarily separating the networks in your router settings or connecting to a 2.4 GHz guest network. Also, check if your router's security settings are configured to block new device connections.
Is it possible to connect a printer to a network that requires browser authentication (Captive Portal)?
No, most printers don't support authentication at public hotspots (in hotels, cafes, and dorms), where you need to accept the terms of use on a web page. For these situations, it's better to use a laptop with the printer connected in shared mode or a dedicated Wi-Fi client router.
What should I do if network scanning stops working after changing my router?
When changing networks, the connection between the scanning software on your PC and the device is often lost. Reinstall the full package of drivers and utilities that came with the printer. In the scanning settings, enter the device's new IP address or search for the scanner on the network again.
How do I find out the IP address of a printer if it doesn't have a screen?
On most models without a display, the IP address can be printed by holding the Cancel button or the Wireless button for 5-10 seconds. The address is also always displayed in the device properties in the Windows operating system (Edit Printer Properties -> Ports tab) or in the list of connected devices in the router's web interface.