Connecting the Xerox B205 Printer to Wi-Fi: 3 Proven Methods

Also check your router settings:

• 🔒 Network security type must be WPA2-PSK (or WPA3, if the router supports it). Xerox B205 does not work with legacy protocols like WEP.
• 📶 It is better to set the Wi-Fi channel manually (for example, 6 or 11) to avoid automatic switching, which can disrupt the connection.
• 🔄 Turn off the feature Isolation of clients (if it exists), otherwise the printer will not be visible to other devices on the network.

⚠️ Attention: If your router uses 5 GHz, temporarily activate the network 2.4 GHz with the same name (SSID) and a password. After connecting the printer, you can restore the previous settings.

To check the current network settings, print on the printer network report:

1. Click Menu → Settings → Network Settings → Print Report.
2. Find the line in the report Wi-Fi - if it's there Disabled, you can start setting up.

2. Connecting via the printer control panel

This is the basic method that works 90% of the time. These instructions are valid for printer firmware version 1.05.03 and newer (check the version in the status report).

Steps to connect:

1. On the printer control panel, press Menu → Settings → Network settings → Wireless network (Wi-Fi).
2. Select Turn on Wi-Fi and confirm with the button OK.
3. In the list of available networks, find the name of your Wi-Fi (SSID) and select it.
4. Enter the network password using the arrows and button OK (case sensitive!) To switch between letters and numbers, use the button #.
5. After entering the password, the printer will attempt to connect. This process may take up to 2 minutes.

If the connection is successful, the following message will appear on the screen: Connected, and the Wi-Fi indicator on the printer will light up greenTo ensure functionality:

• 🖨️ Print a test page from your computer or smartphone.
• 📱 Check if the printer sees your device (in the list of available printers).

⚠️ Attention: If the printer asks IP address, subnet mask or gateway, select an option Auto (DHCP)Manually assigning IP may cause network conflicts.

Make sure your router is distributing Wi-Fi at 2.4 GHz|

Check that the Wi-Fi password is entered correctly (case sensitive!) |

Disable VPN on the device from which you are setting up the printer|

Restart the printer if it does not respond to commands-->

3. Alternative method: connecting via WPS

If your router supports the technology WPS (Wi-Fi Protected Setup) allows you to connect your printer without entering a password. This method is useful when the network is protected by a complex password or the printer's control panel is unresponsive.

Instructions:

1. Make sure the indicator light on the router is on. WPS (usually flashes orange).
2. On the printer Xerox B205 go to Menu → Settings → Network Settings → Wi-Fi → WPS.
3. Select Press the WPS button on the router.
4. For 2 minutes press the physical button WPS on the router (usually it is signed or marked with the 🔄 icon).
5. Wait for the message Connected on the printer screen.

Advantages of the WPS method:

• ⚡ Fast – connection takes less than a minute.
• 🔐 No need to enter the password manually (relevant for long passwords).
• 🛠️ Works even if the printer screen is damaged, but the buttons are functional.

Flaws:

• 🚫 Not all routers support WPS (especially new models with WPA3).
• 🔄 The connection may be interrupted if the router is overloaded.

⚠️ Attention: After connecting via WPS, it is recommended to go to the router settings and disable WPS - This technology is considered vulnerable to hacker attacks.

4. Setup via the Xerox Print Portal application

For smartphone users on Android or iOS company Xerox an official application has been developed Xerox Print PortalIt allows you to connect printers to Wi-Fi without using the control panel—convenient if the printer's screen is broken or the buttons are unresponsive.

Step-by-step instructions:

1. Download the app from App Store or Google Play (for free).
2. Turn on Bluetooth on your smartphone and bring it close to the printer (distance no more than 1 meter).
3. Launch Xerox Print Portal and select Add a printer → Wi-Fi setup.
4. Follow the on-screen instructions: the app will automatically find the printer. B205 and will prompt you to select a Wi-Fi network.
5. Enter the network password and wait for connection confirmation.

The application also allows you to:

• 📱 Print documents and photos directly from your smartphone.
• 📊 View toner levels and printer status.
• 🔄 Update printer firmware over the air (OTA).

5. Connecting via USB (alternative method)

If your printer refuses to connect to Wi-Fi, you can temporarily use USB cable for setup. This method is also suitable for updating the printer firmware if the wireless connection is unstable.

Instructions for Windows 10/11:

1. Connect the printer to the computer with a cable USB Type-B (included in the kit).
2. Download and install drivers for Xerox B205 With official Xerox website (section "Support").
3. Open Control Panel → Devices and Printers.
4. Find Xerox B205, right click and select Printer Properties → Ports.
5. Add a new port type Standard TCP/IP Port and enter the printer's IP address (can be found in the network report).
6. Specify the protocol in the port settings LPR and the queue name lp.

After successful USB connection:

• 🖥️ Run the utility Xerox CentreWare (comes with drivers).
• 🔧 Go to the section Network settings and configure Wi-Fi through the program interface.
• 🔄 Disconnect the USB cable and check the wireless connection.

⚠️ Attention: If the printer is not detected after connecting via USB, check if it is blocked Windows Firewall or antivirus. Add the program Xerox CentreWare in exceptions.

6. Diagnosing connection problems

If the printer Xerox B205 If your Wi-Fi connection is not working, use these troubleshooting instructions:

The printer does not find the network:

• 📶 Make sure your router is distributing the network within the range 2.4 GHz (the printer doesn't see it) 5 GHz).
• 🔍 Check if it is hidden SSID your network (in the router settings, disable the option Hide network).
• 📡 Restart your router and printer (turn them off for 30 seconds).

The printer connects but does not print:

• 🖨️ Make sure the printer is installed as default printer in Windows/macOS settings.
• 🔌 Check if the print is blocked firewall (turn it off temporarily).
• 📄 Try printing a test page through Control Panel → Devices and Printers.

The printer keeps disconnecting from Wi-Fi:

• 🔄 Disable it in your router settings Energy savings for Wi-Fi (may break the connection).
• 📶 Change your Wi-Fi channel to a less crowded one (use apps like Wi-Fi Analyzer).
• 🔌 Update your printer firmware (instructions in section 7).

If none of the methods helped, Check if the "Guest network only" mode is enabled on your router; in this case, the printer will not be able to connect to the main network..

7. Updating the printer firmware for stable operation

Outdated firmware may cause connection problems with modern routers. Xerox regularly releases updates for B205, which fixes Wi-Fi compatibility issues.

How to update firmware:

1. Download the latest firmware version from Xerox website (Downloads section for the model B205).
2. Connect the printer to the computer via USB.
3. Run the firmware file (usually has the extension .dld or .pkg).
4. Follow the instructions of the update wizard. Do not turn off the printer during the process!

After update:

• 🔄 The printer will automatically reboot.
• 📡 Reset your Wi-Fi connection (previous settings may be reset).
• 🖨️ Print a test page to check.

⚠️ Attention: If a failure occurs during the firmware update (for example, a power outage), the printer may become inoperable. Use uninterruptible power supply (UPS).

FAQ: Frequently asked questions about connecting the Xerox B205 to Wi-Fi