Changing your home router or changing your wireless network security settings often results in a loss of connection between your computer and printer. When the router changes the network name or password, a previously reliable printer stops responding to print commands. This is a common situation that requires manual intervention to restore functionality.
The reconfiguration process may seem complicated only at first glance. Modern models feature user-friendly displays and logical menus, while devices without a screen are controlled via dedicated utilities on a PC or smartphone. The key point The key here is to understand which connection initialization method your particular model supports.
In this article, we'll cover in detail all possible ways to change the Wi-Fi network on a printer, regardless of brand or display. You'll learn the ins and outs of WPS, USB cable setup, and mobile app usage, which will help you avoid unnecessary support calls.
Preparing to reconfigure your wireless connection
Before you begin changing settings, you need to make sure your new router is fully operational and transmitting a signal. Make sure you know the exact network name (SSID) and the current password for the connection. If you just installed a new router, check that the network name broadcasting feature is enabled, as hidden networks require a separate connection algorithm.
It's also important to determine the printer's current status. Many models require resetting the old network settings before the device can search for a new access point. This is often accomplished using a key combination on the control panel or a separate network settings menu.
⚠️ Attention: Before beginning the setup process, ensure that the printer and the computer or smartphone you'll be using are in the same room as the router. A weak signal during the initial pairing process may cause the connection to time out.
Prepare a USB cable if your model supports direct connection to a PC. This method is often the most reliable when automatic network searches fail. Having the latest drivers on your computer will also significantly simplify the configuration process.
Using the printer control panel with display
The easiest way to change network settings is on models with a color or monochrome display. The menu interface may vary depending on the brand, but the logic remains the same. Find the section responsible for wireless connections.
Typically the path is as follows: Click the settings button (often marked with a gear or wrench), then go to the Net or Wireless. Next, select Wireless Network Setup Wizard or Wireless Setup WizardThe device will start searching for available signals.
- 📶 Select the name of your new network from the list provided.
- 🔑 Enter your password using the on-screen keyboard (be sure to note the capitalization).
- ✅ Confirm your actions and wait for the stable connection icon to appear.
Some models require confirmation of network selection by pressing the button OK or EnterIf your network isn't listed, check to see if the router's name is hidden or try moving closer. After successfully entering the password, the printer will attempt to obtain an IP address automatically.
Setting up printers without a display via WPS
For devices without a screen, the technology WPS (Wi-Fi Protected Setup) This is the fastest connection method. It allows you to connect your printer to your router with a simple press of a button, eliminating the need to manually enter a password. This method works if your router also supports this feature.
Find the button with the inscription on the router body WPS or the two arrows icon. Press and hold it for 2-3 seconds until the security indicator starts flashing. Immediately after, press the corresponding button on the printer. If there is no separate button, press and hold the wireless button for 3-5 seconds.
The pairing process takes about two minutes. During this time, the WiFi indicator on the printer will flash. Once the connection is established, the indicator will turn solid. This means the device has access to the network and is ready to use.
⚠️ Attention: The WPS method will not work if this function is disabled in the router settings or if the encryption type used does not support WPS (for example, in some corporate networks).
In rare cases, PIN confirmation is required. In this case, a prompt will appear on your computer's list of available printers, asking you to enter the code. This code is usually displayed on the computer screen or printed on a test page.
☑️ Pre-WPS Check
Configuration via USB cable and PC
If wireless methods don't work, the most reliable option is to use a USB cable. This method allows the computer to "transmit" information about the new WiFi network to the printer. You'll need an installation disc or a driver downloaded from the official website.
Run the driver installation program. During the installation process, select "Wireless Network Connection" or "USB Setup." Follow the on-screen instructions. When prompted, connect the printer to your computer using a cable.
Installing the driver -> Selecting the connection type -> USB connection -> Transferring WiFi settings -> Disconnecting the cableOnce the software reports success, you can disconnect the cable. The printer will save the settings and switch to wireless mode. Make sure your computer is connected to the WiFi network you want to use for the printer.
What should I do if my computer doesn't see my printer via USB?
Make sure the cable is secure and firmly seated. Try a different USB port, preferably one on the back of the system unit, as the front ports may not provide sufficient voltage.
Mobile apps for print management
Modern manufacturers offer convenient smartphone apps that make changing a printer's WiFi network much easier. For example, HP Smart, Canon PRINT Inkjet/SELPHY or Epson iPrint allow you to manage device settings directly from your phone screen.
First, make sure your smartphone is connected to the new WiFi network. Launch the app and add the new printer. If the printer is in setup mode (the indicator light is flashing), the app will automatically detect it and offer to transfer the network settings.
In some cases, the application may ask you to temporarily switch to direct communication with the printer (Wi-Fi Direct). After transmitting the password from the main router, the phone will return to the public network, and the printer will connect to it.
- 📲 Download the manufacturer's official app.
- 🔌 Put the printer into setup mode (often by long pressing the WiFi button).
- 🔄 Follow the prompts on your smartphone screen to complete the configuration.
This method is especially convenient because it's easier to enter a complex password on a smartphone screen than using the printer buttons. Furthermore, the app will immediately prompt you to check the connection quality and print a test page.
Comparison of connection methods and troubleshooting
The choice of method depends on your equipment and current situation. Below is a table to help you choose the best connection method based on your circumstances.
| Method | Availability of a display | A PC/Smartphone is required | Complexity |
|---|---|---|---|
| Control Panel | Required | No | Low |
| WPS | Not required | No | Very low |
| USB cable | Not required | Required | Average |
| Mobile application | Not required | Required | Low |
If none of these methods help, try resetting the printer's network settings to factory defaults. This often resolves IP address conflicts or cache errors. Resetting usually requires pressing a specific button combination while turning on the printer.
It's also worth checking whether your antivirus or firewall software is blocking communication with the printer. Temporarily disabling the protection may help identify the problem. After successful setup, be sure to restore your security settings to their default values.
⚠️ Attention: Menu interfaces and item names may vary depending on your device's firmware version. If you can't find an exact match, search for synonyms or consult the official documentation for your model.
The printer sees the network but does not connect.
A common cause is the wrong encryption type. Make sure your router uses WPA2 or WPA3. Older printers may not support newer security protocols, in which case you'll need to change your router settings to make them compatible.
Frequently Asked Questions (FAQ)
Is it possible to change the WiFi network on a printer without a computer?
Yes, this is possible if your printer has a password entry display or supports WPS technology. You can also use the manufacturer's mobile app to connect directly to the printer via Wi-Fi Direct.
What should I do if my printer doesn't see the new WiFi network?
Make sure your router is broadcasting a 2.4 GHz signal, as many printers don't support the 5 GHz band. Also, check to see if the network name (SSID) is hidden in your router settings.
Do I need to reinstall drivers after changing the network?
In most cases, reinstallation is not required if the printer's IP address remains the same or is assigned automatically. However, if the computer loses the printer, you may need to add a new printer to the system with the new IP address.
How do I find my printer's IP address after connecting to a new network?
On models with a display, the IP address can be found in the network menu. On devices without a display, print a network configuration report, usually by long-pressing the information or wireless button.